Advisor Resources
Communication Directory & FAQs
The communication directory tool was developed by the Washington FFA Board of Directors as a resource for Washington state agricultural educators. Topics are broken down into sections based on who/where questions or concerns should be directed. This document also contains links to various resources that may be helpful. Frequently asked questions are also included for reference.
How to use Judgingcard.com
Here is a presentation to walk advisors through registering and viewing results in JudgingCard.
Annual Chapter Reporting
To maintain your chapter in good standing with the Washington FFA Association, chapters must submit their annual Program of Activities (POA), annual membership roster (spring and fall submissions as applicable), and pay applicable membership dues and the annual Events & Activities fee. Timelines and resources are available below.
Program of Activities (POA)
Each year Washington State Agricultural Education programs must submit an FFA Program of Activities (POA) to help meet the CTSO leadership component by November 1st. FFA chapters often host chapter officer retreats over the summer and utilize some of your time to plan out the activities that you would like to include in your chapter’s POA.
POA’s should be submitted by November 1 to the Agricultural Education Program Supervisor.
The following resources will aid in the development of a high-quality POA:
In addition to completing their POA, chapters are encouraged to consider applying for the National Chapter Award Program. This program is designed to recognize local chapters that successfully implement the mission and strategies of the organization. These chapters improve chapter operations using the National Quality FFA Chapter Standards and POA that emphasize growing leaders, building communities, and strengthening agriculture.
FFA Membership and Roster Management
The National FFA Membership Roster system is how chapters report and enroll current members annually. FAQs and support details on HOW to update and manage your roster can be found at FFA.org.
National FFA Dues are $7, and Washington State FFA Dues are $10. Total annual membership for Washington state FFA members is $17/student for a traditional membership option.
FFA Chapters are also invoiced a $100 Events and Activities Fee from Washington FFA Association on an annual basis.
Annual roster submissions follow the timeline detailed below:
August 1 Roster Opens
November 1 Fall Roster Due to State
January 1 Membership Dues Due**
March 1 Spring Rosters Due to State
May 1 Membership Dues Due**
July 31 Membership Year roster closes; no additional changes after this date
** Payment received, not a school district Purchase Order; checks should be postmarked by USPS prior to the due date. A $100 Late Fee will be applied if payment is not received by this day (regardless of weekend status).
Washington FFA will generate invoices via email through QuickBooks beginning on November 1 and March 1 annually.
Chapter Retreat Arsenal
Looking for some fresh new ideas for your upcoming chapter leadership retreat? Here are some resources to make your chapter leadership retreat effective and empowering for your students. Together with Washington FFA State Staff, we have created a sharable, "one-stop shop" for FFA advisors when it comes to planning a chapter retreat.
Affiliate Chapter Program
Program affiliation allows students who are enrolled in a secondary agricultural education program (grades 7-12, as defined by the National FFA Constitution) to be eligible for the benefits and opportunities of FFA as a part of the total program delivery.
For the first year, the program affiliation fee is determined by total Ag Ed enrollment on April 1 of the membership year. The first-year fee structure will be determined by totaling the following:
Secondary agriculture education student enrollment,
Middle school students (part of a chartered high school chapter) and other students eligible for active FFA membership within the chapter and/or state requirements,
All graduated students continuing active FF A membership.
Subsequent year's program affiliation fee pricing will be based on total end-of-year enrollment determined on July 31 of the previous membership year.
Details on Affiliation Membership Description, Philosophy, Benefits, Policy, and Procedures from National FFA can be found here.
If you are considering becoming a new affiliate chapter -- DO NOT submit your roster for state approval. Your affiliate paperwork must be processed first. If you submit before your chapter’s status has been changed...it cannot be updated for this membership year and affiliate status would have to wait the following membership year. The following agreements are due by October 15 annually to the Washington FFA Executive Director for NEW affiliate chapters only.